Privacy Policy

Introduction

Ida is a desktop application that helps you capture, transcribe, and organize information using AI. This Privacy Policy explains how we collect, use, and protect your information.

Information We Collect

Local Data

Ida stores the following data locally on your device:

• Audio recordings and transcriptions
• Indexed documentation and notes
• Chat conversations with AI
• Application settings and preferences
• Google Calendar integration tokens (if enabled)

Data Sent to Third Parties

To provide AI-powered features, we send data to the following services:

• Groq: Audio files for transcription and chat messages for AI responses
• OpenAI: Text content for generating embeddings (vector search)
• AssemblyAI: Audio files for alternative transcription (if enabled)

Analytics Data

We collect minimal anonymous analytics:

• App version and update checks
• Website variant impressions and download events (A/B testing)
• No personally identifiable information is collected

How We Use Your Information

• To provide transcription and AI recommendation features
• To enable document search and chat functionality
• To sync your data across devices (optional)
• To improve the application through anonymous usage analytics
• To deliver software updates

Data Storage and Security

• All your content is stored locally on your device by default
• Optional sync feature stores encrypted data on our servers
• We use industry-standard encryption for data transmission
• We do not sell or share your personal data with third parties for marketing purposes

Third-Party Services

Ida integrates with third-party AI services (Groq, OpenAI, AssemblyAI) that have their own privacy policies. By using Ida, you acknowledge that your data will be processed by these services according to their terms.

• Groq Privacy Policy
• OpenAI Privacy Policy
• AssemblyAI Privacy Policy

Google Data Usage

Ida's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

Google Calendar

If you enable Google Calendar integration, Ida will request read-only access to your calendar to provide meeting notifications and context-aware recommendations. Calendar data is processed locally on your device and is not stored on our servers or shared with third parties beyond what is necessary to provide the service.

Google Drive and Google Docs

If you grant Google Drive and Docs permissions, Ida may access documents you explicitly choose to index for search and AI recommendations. Ida only accesses files you select and does not automatically access or index your entire Drive. Document content is processed locally and may be sent to AI service providers (Groq, OpenAI) solely for the purpose of generating embeddings and providing AI-powered features. We do not store your Google Drive or Docs content on our servers.

Data Access Scope: Ida only requests the minimum necessary permissions and uses your Google data exclusively for the features you enable. You can revoke access at any time through your Google Account permissions page.

Your Rights

You have the right to:

• Access and export your data (all data is stored locally by default)
• Delete your data by uninstalling the application
• Opt out of sync features
• Disable specific AI integrations

Children's Privacy

Ida is not intended for use by children under 13. We do not knowingly collect information from children under 13.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes through the application or our website.